Customs procedures for agricultural exports: Process, required documents, and key considerations to ensure smooth and efficient shipments.
1. Agricultural exports in the era of global integration
As Vietnam deepens its economic integration, local agricultural products are gaining stronger recognition in international markets. The export of rice, coffee, pepper, cashew nuts, fruits, and other commodities not only generates significant revenue but also enhances the country’s brand value. However, to successfully bring agricultural goods to global markets, exporters must understand and strictly comply with export customs regulations.
2. Customs procedures for exporting agricultural products
To ensure seamless agricultural exports, businesses must prepare carefully and comply with the specific requirements of each importing country.
Step 1: Identify import requirements
Before signing a contract and initiating customs clearance procedures, exporters and buyers need to clarify the import requirements of the target country. These requirements should be reflected in the sales contract.
Step 2: Prepare export documentation
Once requirements are identified, exporters must compile the necessary documents. Common documents include:
- Commercial Invoice
- Packing List
- Certificate of Origin (C/O)
- Phytosanitary Certificate
- Health Certificate
- Production Unit Code
- Certificates of inspection for quality, quantity, fumigation, etc.
Step 3: Customs declaration
Currently, customs declaration in Vietnam is done electronically through the General Department of Vietnam Customs systems (such as Ecus, FPT.VNACCS). Exporters must carefully check all fields to ensure accuracy. After submission, the shipment will be classified into inspection channels (green, yellow, or red).
Step 4: Transportation of goods
Once customs clearance is granted, exporters proceed with international transportation using common methods such as:
- Air Freight
- Ocean Freight (Sea Freight)
- Inland trucking or railway transport
3. Key notes for agricultural export customs clearance
- Complete and accurate documentation: Even small errors can delay the shipment.
- Phytosanitary certificates: Mandatory for many types of fresh produce.
- Stay updated on import regulations: Each market has its own standards for quality, packaging, and traceability.
- Work with a trusted logistics partner: Helps optimize time, reduce costs, and minimize risks.
Why partner with SAS Logistics?
Customs clearance is a critical step in agricultural export, but it can be a major challenge for businesses lacking experience. With over 20 years of expertise in international freight and a professional customs brokerage team, SAS Logistics is ready to provide comprehensive consultation and support for agricultural exporters—ensuring your goods reach global markets efficiently, compliantly, and cost-effectively.