Instant coffee is one of Vietnam’s leading processed agricultural exports. With strong demand in key markets such as the EU, the United States, Japan, and South Korea, exporters must understand customs regulations and legal procedures to ensure smooth clearance and minimize potential risks.This guide explains everything from HS Code classification, customs documentation, mandatory permits, and specialized certificates required when exporting instant coffee.
1. HS CODE for Instant Coffee
According to Vietnam’s Import–Export Tariff Schedule, instant coffee falls under Chapter 21: “Miscellaneous edible preparations, beverages, vinegar, and tobacco products.”
– HS CODE 2101.11.10 – Coffee extracts with caffeine.
– HS CODE 2101.11.90 – Other (non-differentiated caffeine content).
👉 Correct HS Code classification is crucial to apply the right tax rate and avoid customs rejections or re-checks.
2. Required Export Documents for Instant Coffee
When declaring with Vietnam Customs (VNACCS/VCIS system), exporters must prepare a complete set of documents, including:
– Electronic Customs Declaration.
– Sales Contract.
– Commercial Invoice.
– Packing List.
– Bill of Lading / Airway Bill.
– Certificate of Origin (C/O – for preferential tariffs).
– Specialized certificates: phytosanitary, food safety, Free Sale Certificate, depending on market requirements.
👉 Accurate and complete documentation increases the chance of “Green Lane” clearance, reducing clearance time.
3. Key Compliance Requirements
3.1. Certificate of Origin (C/O)
To benefit from preferential tariffs under FTAs such as EVFTA, CPTPP, RCEP, exporters must apply for a C/O issued by the Ministry of Industry and Trade or authorized organizations (e.g., VCCI).
Common forms include:
– EUR.1 for EVFTA.
– CPTPP form.
– RCEP form.
👉 Incorrect or missing C/O may lead to MFN tariff application or shipment refusal.
3.2. Phytosanitary Certificate
Although instant coffee is a processed product, markets like China, South Korea, and some Middle Eastern countries still require a phytosanitary certificate issued by the Plant Protection Department (MARD).
👉 Without this certificate, shipments risk being held, rejected, or re-exported.
3.3. Food Safety Certificate
Many destinations (USA, EU, Japan) require exporters to prove compliance with food safety standards. The Vietnam Food Administration (MOH) issues this license based on HACCP, ISO 22000, or FSSC 22000 standards.
3.4. Product Testing & Self-Declaration
As regulated by Decree 15/2018/ND-CP, exporters must submit laboratory testing results (caffeine, heavy metals, microbiology, food additives, etc.) and a self-declaration to the Ministry of Health.
👉 This ensures compliance with both Vietnam and international quality standards.
3.5. Free Sale Certificate (FSC)
An FSC proves that instant coffee is legally manufactured and sold in Vietnam. This document is often required by importers in the Middle East, Africa, and South America.
👉 Preparing the FSC in advance avoids clearance delays and builds importer trust.
4. Conclusion
Exporting instant coffee requires careful preparation of customs documentation and specialized certificates. A solid understanding of regulations and practical experience helps reduce clearance time, lower warehousing costs, and strengthen credibility with international partners.
👉 With years of expertise in agricultural export logistics, SAS Logistics is ready to support businesses in completing instant coffee export procedures quickly, safely, and efficiently.